Working with recruitment agencies: reviewing terms of business
A brief insight into what to look out for when reviewing recruitment agencies' terms of business.Read more
Recruitment agencies are often used by schools to find and recruit employees, particularly temporary workers and teachers.
Often, these agencies will provide the schools with a copy of their terms of business, which will govern their contractual relationship with them.
As education providers are often pressured to fill their vacancies as quickly as possible, the key provisions of the recruitment agency’s terms and conditions can be overlooked. This may lead to many schools having to pay high transfer fees upon making an offer of employment.
Before agreeing to any terms, the document should be thoroughly read to ensure that every point is fully understood.
Below is a brief overview of some common terms found within a recruitment agency’s terms of business.
It is important to understand what is deemed as an ‘introduction’ as this will determine whether you will be required to pay a fee for taking on a candidate.
In most situations, receiving a CV or information from the agency that identifies a possible candidate or arranging an interview with a candidate put forward by the agency are both interpreted as an introduction.
The term ‘engagement’ is commonly used to describe the employment or use, by you or a third party, of a candidate that has been introduced to you by the agency.
Once a candidate has been ‘engaged’, a fee will be payable to the agency. It is advisable to read this section carefully to avoid unexpected charges.
The candidate’s remuneration is used to calculate the introduction or transfer fee payable to the agency.
Remuneration is not always limited to the candidate’s salary. It can also include additional allowances such as the benefit of a company car.
An ‘introduction fee’ is the fee payable to the agent upon a candidate’s engagement with you within the restriction period.
There are often options available to enable you to reduce this fee dependent upon the amount of notice that you provide to the agency when making the offer of employment. If you are considering appointing a candidate, it is worth checking with the agency to negotiate the costs where possible.
The ‘restriction period’ refers to the period that you are bound by the terms to pay the agency a fee for finding the candidate.
It can sometimes be possible to avoid these costs by noting the end date and postponing the recruitment process until it has passed and then re-approaching the candidate independently.
In circumstances where a candidate is introduced to you and is then employed by a third party on your recommendation, for example at another school within your academy, a ‘transfer fee’ may be payable to the agency.
This fee is to cover the initial time invested in introducing the candidate to you and also to cover any future loss in revenue that they may have made from introducing that candidate to other schools.
In this situation, you should be provided with the option to extend the period of hire to avoid having to pay the transfer fee. If you opt for this, the agency must supply the worker to you for the entirety of that period.
Is there anything within the terms of business that requires you to give notice to terminate the contract between you and the agency? If so, you should make a note of the notice period and ensure this is provided correctly to avoid any unnecessary penalties.
If you require any assistance with reviewing an agency’s terms of business, please contact us on 01332 226 130 or complete the form below.
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