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We provide the complete commercial debt recovery service; from outsourced early arrears collections through to expert litigation, all handled in-house by a multi-award winning law firm.

Visit our debt recovery website

The File Closing, Administration & Warehousing Assistant is responsible for assisting fee-earning departments with administrative tasks including volume file closing, archiving, and warehousing. Working alongside the Administration department and reporting to the Office Services Manager, you will be seconded to legal departments as and when required to support high volume file closing for the departments.

You will also be required to support any of the other administration task set by the Office Services Manager to meet the needs of the business and the departments.

  • 2 positions available
  • 6-month fixed-term contract

Key Responsibilities

  • Assist fee-earning departments as required with high volume file closing, archiving, and warehousing.
  • Organising the delivery and collection of files and other items to and from the firms’ warehouse facilities.
  • Photocopy documents for fee-earning departments.
  • Answer internal telephone calls and receive faxes for the administration team and fee-earning departments.

Ad Hoc Tasks when required

  • Assist our fee-earning department with admin tasks where required, this includes opening & closing files, filing, formatting documents & scanning.
  • Support postal functions for the admin team as required. This includes sorting and distributing external and internal post, delivering internal post, operating the franking machine and preparing evening post ready for collection.
  • Cover reception and switchboard duties as required by the Facilities and Office services Manager.
  • Answer internal telephone calls and receive faxes for the administration team and fee-earning departments.

You will:

  • Have proficient IT skills;
  • Be able to communicate at all levels within the team;
  • Possess good listening skills;
  • Be able to prioritise workloads;
  • Be able to remain polite and professional at all times; and
  • Be able to use your own initiative.

Disclosure will be required in the event that a position is offered.



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